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Data protection – looking after the information we hold. If we hold and process information about our clients, employees or suppliers, we are legally obliged to protect that information. Under the Data Protection Act, we must: only collect information that we need for a specific purpose; keep it secure; ensure it is relevant and up to date; only hold as much as we need, and only for as long as we need it; and allow the subject of the information to see it on request.